Risk Management Plan

Each state must verify that all participants, employees, coaches, and volunteers from each Land Grant University has a signed medical form with permission for medical treatment, a photo release and Code of Conduct, Medical/accident Insurance and Liability Coverage from the time of departure from their state until their return.
Each state must verify that their state has a Risk Management for participants and must follow their LGU plan.
Each state must verify that all coaches and chaperones accompanying the group have been background checked, screened and accepted as a volunteer by their LGU.
Volunteers on management teams and/or individuals who work for the management team will be functioning under the operating procedures, practices and scope of duties with oversight and risks associated with their own LGU.
The event is planned in a manner that does not allow for “one adult to one youth” situations.
An event Emergency Management Plan will be distributed to the management team, coaches and chaperones.

Emergency Response and Crisis Communication Team
Dr. Ken Koelkebeck Cell: 217-377-6530
Dr. Tony Pescatore Cell: 859-333-7960

NAILE Emergency Response Contact Information
Laura Schroerlucke, 502-367-5291

In every emergency situation, safety is the primary concern. Priority attention is given as follows:

Care for injured
Stabilize the situation
Call 911, police, ambulance as appropriate. Be prepared to give the street address and exact location where the incidence is occurring.
Contact the conference chairperson – Ken Koelkebeck – who will then contact NAILE and contest chairs as appropriate.
Cooperate with and follow instructions of emergency responders.
Work through situations that are not being handled by emergency responders.

Emergency Information for Participants

Participants should have the cell phone number of their chaperone. A designated safe area should be located for your group.

Closest hospitals:

Address: 1 Audubon Plaza Dr, Louisville, KY 40217
Phone: (502) 636-7111

Address: 530 S Jackson St, Louisville, KY 40202
Phone: (502) 562-3000

In Case of a Medical Emergency:

In Case of FIRE:

Youth are NOT to attempt to put out a fire.
Report the fire to your contest chair immediately.
Get out of the building and assemble together in the parking lot south of the building.
Stay outside of the building until released by a member of the conference management team.

In Case of SEVERE WEATHER:

Remain calm.
Follow the instructions of your contest chair.
Go to a designated safe area for the building.
Conference management team members will monitor National Weather Service announcements and declare the “All Clear” once the threatening weather has passed.

In Case of a MISSING PERSON:

Alert your contest chair immediately.
Report details—describe the missing person, location where the individual was last seen, etc.
A member of the conference management team will quickly organize a “sweep” of the immediate contest area for the missing person.
If the missing person is not located, a management team member will contact NAILE security.

In Case of an INTRUDER:

Alert your contest chair immediately.
Do NOT approach the intruder for any reason.
A management team member will investigate and notify the local law enforcement and NAILE security as needed.

In Case of a Threat from the Outside:

Follow the instructions given to you by your contest chair.
Gather into a safe area of the building.
Lock all doors and windows if possible.
One person will call 911
Remain calm, silent, hidden from view of the intruder, and watch/listen for signals from the safe persons in charge.
Assist others who have trouble following instructions.
As soon as possible, conduct a headcount to determine if all are present and/or accounted for.
As soon as possible, one person will contact a member of the on-site conference management team and explain the situation.